Board Secretary

Job description / Role

One of our clients is looking for a Board Secretary to manage the relationships between the JV Board members and ongoing company administration. Russian speakers are preferred.

Job Description

• Provide a service to all members of the board in connection to their roles as directors.
• Support the chairman in all aspects of his/her job
• Compilation and management of company files (articles of incorporation, regulations, share register, minutes, monthly reports and annual report, etc.)
• Compilation and periodic update of a meetings folder for board meetings, containing all the necessary documents enabling members of the board to effectively carry out their duties
• Assist with the preparation and amendment of organizational regulations, allocation of authority document, corporate governance and risk management guidelines
• Preparation of invitations to board meetings and the AGM, in consultation with the members of the board
• Timely delivery of the necessary documents for board meetings and the AGM
• Reservation and organization of premises, technical facilities for board meetings, the AGM and other meetings in consultation with the Board
• Taking minutes at board meetings, the AGM and other meetings on the request of the JV Partner (such as committee meetings, strategy meetings, etc.) and delivery of final minutes within 14 days to all individuals on the distribution list
• Create and update the pending items/open issues list for the board of directors and the executive management
• Application for registration of changes and deletions in the commercial register
• Assist in the design and content of the annual report, particularly in the areas on corporate governance and compliance
• Informing members of the board on any changes in legislation or law, as necessary and helpful for the board’s ability to exercise their duties
• Assist in the set up and support of legal management (drafting of contacts, review of contracts, terms and conditions) to the extent required by the board of directors
• Verification of selection, involvement and operation of external lawyers , if any
• Legal advice and support in areas of corporate law, employment law, contract law and intellectual property, to the extent required by the board of directors, but at least during board meetings and AGMs
• Annual reporting to auditors on any current litigation , if any
• Travel between UAE, Singapore, Switzerland, Italy and Russia

Salary:
AED 20,000 to 30,000 per month inclusive of fixed allowances.

Requirements

• Previous experience of working at Board level
• Legal background
• Willingness to travel
• Multi-lingual – Russian is preferred, high-level English is essential
• Knowledge of corporate governance and compliance

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful. (LV)

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.