Board Secretary And Compliance Advisor

Job description / Role

Job Title: Board Secretary & Compliance Advisor

Location: Dubai, UAE
Industry: Facilities Management
Employment Type: Full-time

Role Overview:

We are seeking a detail-oriented and proactive Board Secretary & Compliance Advisor to support the company’s governance, compliance, and regulatory functions. This role ensures alignment with UAE corporate laws and internal governance frameworks, working closely with executive leadership and external stakeholders.

Key Responsibilities:
• Advise the company on regulatory compliance in accordance with UAE Corporate Laws.
• Ensure compliance related to Annual General Meetings, statutory filings, and board governance.
• Support preparation and enhancement of the Devolution of Powers (DoP).
• Maintain a monthly overview of board resolutions and approvals.
• Secure internal approvals from CEO/Managing Director per Power of Attorney and DoP.
• Develop an annual calendar for board and committee meetings in coordination with management.
• Coordinate scheduling of committee meetings with the CEO.
• Issue invitations and prepare agendas for board/committee and governance-related meetings.
• Attend meetings as Board Secretary and ensure effective communication among members.
• Draft and circulate accurate minutes; track and follow up on action items.
• Maintain detailed records of all meetings and governance documents.
• Liaise with stakeholders and external auditors on secretarial and compliance matters.
• Submit required regulatory filings and documentation to authorities.
• Provide governance advisory and support correspondence drafting for management and Holding Company’s Board.
• Deliver any additional compliance and governance tasks as required by business needs.

• Proven experience in corporate governance, board secretarial duties, and regulatory compliance.
• Strong knowledge of UAE corporate laws and governance best practices.
• Excellent written and verbal communication skills in English.
• High attention to detail, discretion, and organizational skills.
• Experience in the facilities management, services, or similar industry is preferred.

About the Company

Service

Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs.

Knowledge

Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term.

Care

At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.