Business Development Coordinator

Job description / Role

The need for a Business Development Support Coordinator has been driven by the significant increase in workload and complexity resulting from the ambitious revenue targets set by key stakeholders.

This expansion requires dedicated capacity to manage the growing portfolio of partnerships, ensure consistent relationship cultivation and follow-up, and maintain the quality and responsiveness expected by our institutional and corporate clients. The role will play a pivotal part in supporting the office’s growth trajectory—translating market opportunities into sustainable programs, driving collaboration across internal teams, and ensuring we meet both our financial and strategic objectives in a highly competitive regional landscape.

To effectively support the growing demands of market expansion, revenue targets, and partnership complexity, this role will be responsible for the following key tasks:

Proposal Development

• Support the creation, customization, and submission of program proposals.
• Gather internal inputs and align them into cohesive documentation.
• Ensure timely response to RFPs, EOIs, and partnership requests.
• Track proposal success rates
• Strategic Coordination Across Teams
• Liaise with internal stakeholders (faculty, finance, marketing, procurement) to align on initiatives and OEE tasks

Operational Quality & Responsiveness

• Ensure partner communications are timely, professional, and aligned with standards.
• Ensure consistency and quality in proposal submissions and partner-facing documentation.

Travel, Meeting & Expense Coordination

• Plan and coordinate complete travel itineraries (flights, accommodation, transport) for team representatives in alignment with program timelines and business development activities.
• Manage visa applications and required documentation, liaising with HR, legal, and external service providers to ensure compliance and timely approvals.
• Coordinate travel budgets and align all bookings with approved financial limits and travel policies.
• Organize stakeholder meetings (internal and external), including scheduling across time zones, preparing agendas, briefing notes, and securing venues or virtual platforms.
• Arrange hospitality, airport transfers, and on-ground logistics, particularly for high-profile partners.
• Track, document, and reconcile travel and business development-related expenses, submitting claims with appropriate receipts and approvals through designated financial systems.
• Maintain financial and travel tracking logs for reporting, forecasting, and continuous process improvement.

Follow up on meeting outcomes and ensure action items are captured, assigned, and progressed within defined timelines.

• Minimum 3 years of administrative experience, business development.
• Proficiency in MS Office (Word, Excel, PowerPoint and email support).
• Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.
• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.
• Experience in, database management, event management, and file organization.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.

Salary:
AED 5,000 to 6,000 per month inclusive of fixed allowances.

About the Company

Aswaar Consulting is a professional services firm founded in 2014 and specializing in business and financial advisory. Our key service lines are Assurance, Business Process Outsourcing and Support Services, Tax Compliance, and Corporate Finance.

Our partners come from rich professional backgrounds in the big four audit firms, banking, and the manufacturing industry. Each partner brings decades of expert experience to ensure high-quality advice to our clients.