Posted
Ref: RP714-7284

Job description / Role

Employment: Full Time

The Position

To assist the Purchasing manager in the day-to-day Operations of the Purchasing Department and to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.

KEY ROLES & RESPONSIBILITIES

- Maintaining a good relationship with all departments.
- Work closely with the Executive Chef and the Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
- Work closely with Stores.
- Assist to supervise the day-to-day functions of the Receiving clerk.
- Ensure that all purchase order requests are properly completed and approved before the items are purchased.
- Ensure that all items received by the hotel are properly documented in accordance with the company's purchasing and receiving procedures.
- Negotiate food prices, place required daily food orders and ensure prompt delivery.
- Place regular beverages and soft drink orders as required.
- Generate purchase orders on approval requisitions and obtain necessary authorization and obtain the authorization from the Director of Finance and General Manager prior to processing these orders.
- Obtain competitive price quotations and confirm purchase availabilities.
- Assist Accounts Payable in researching any discrepancies on invoices.
- Obtain quarterly competitive pricing quotes for Food & Beverage items.
- Place and file all Purchase Orders.
- Handle telephone inquiries.
- Maintain disclaimers, credit applications and vendor information.
- Maintain HACCP standards at all levels - from product sourcing to storage etc.
- Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by staff.
- Prepare any reports as requested by management
- To perform any other duties that may be assigned from time to time by management.

Requirements

PERSONAL ATTRIBUTES

- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be willing to accept assignments on as need basis, in order to promote teamwork.
- Self-motivated with strong organizational and communication skills
- Able to multi-task and prioritize in a fast-paced environment
- Knowledge of the local market is an asset
- Good written and verbal communication skills in English
- Ability to process information and merchandise through computer system
- Ability to move and handle merchandise throughout the Hotel

QUALIFICATIONS

- College diploma or equivalent qualifications
- Knowledge of Materials Control
- Excellent knowledge of Microsoft Office mainly EXCEL.

EXPERIENCE

- Minimum 2 -3 years experience in purchasing/stores environment

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.

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