Civil Procurement Officer

Job description / Role

Key Responsibilities:

1. Procurement & Purchasing (Planning & Strategy) :
o Develop and implement procurement strategies to ensure the timely and cost-effective procurement & purchasing of construction materials and equipment
o Collaborate with project managers and construction teams to identify procurement needs based on project requirements.
o Purchasing of materials and services, ensuring alignment with project timelines and specifications.

2. Supplier Management:
o Research, identify, and evaluate potential suppliers/vendors for construction materials, equipment, and services.
o Negotiate contracts, terms, and prices with suppliers, ensuring favorable terms for the company.
o Build and maintain strong relationships with key suppliers and service providers.

3. Tendering & Contract Management:
o Prepare and issue tender documents, request for proposals (RFPs), and quotations.
o Evaluate tenders and proposals received from vendors, ensuring compliance with project specifications and company standards.
o Oversee the contract negotiation and finalization process, ensuring that all terms are fair, transparent, and legally binding.

4. Purchase Orders & Inventory Management:
o Raise purchase orders and ensure they are processed accurately
o Purchase required materials in a timely manner
o Maintain an organized and up-to-date inventory of all materials, tools, and equipment needed for ongoing projects.
o Ensure materials and equipment are available on-site when required, avoiding delays or project interruptions.

5. Cost Control & Budgeting:
o Monitor and manage procurement costs to ensure they align with the project budget.
o Continuously explore opportunities to reduce costs and improve procurement processes without compromising quality.
o Report regularly on procurement expenditure and project cost performance to senior management.

6. Compliance & Risk Management:
o Ensure all procurement activities comply with relevant construction regulations, industry standards, and company policies.
o Maintain records of all procurement transactions, contracts, and supplier agreements for auditing purposes.
o Identify and mitigate potential risks related to supply chain disruptions, cost increases, and delays.

7. Logistics & Delivery Coordination:
o Coordinate the logistics and delivery of materials to construction sites, ensuring that all deliveries are timely and meet project specifications.
o Resolve any delivery issues or discrepancies in a timely manner to avoid project delays.

8. Documentation & Reporting:
o Keep accurate records of all procurement activities, including quotes, purchase orders, invoices, and contracts.
o Prepare procurement reports and updates for management, highlighting

Education:
o Bachelor's degree in Business Administration / Accounting

Experience:
o 10 years of experience in procurement and purchasing, preferably within the construction industry (Mechanical, Electrical, Plumbing, Civil).
o Experience with tendering, contract negotiation, and supplier relationship management.

Skills:
o Strong negotiation and communication skills.
o Excellent organizational and time-management skills.
o Proficient in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
o Ability to analyze market trends and procurement data.
o Knowledge of construction materials, tools, and equipment (Mechanical/Electrical/Plumbing/Civil)

About the Company

Founded by Aaron Fletcher and Tony Piccolo, FPA is a prominent recruitment and HR consulting firm operating in the Middle East and the UK. With an impressive professional background of over 22 years, both founders have established themselves as reliable partners for top-tier talent acquisition in the industry.

Our firm's skilled team provides a wide range of specialized services, including executive search, specialist recruitment, and industry salary benchmarking, tailored to meet the unique needs of our clients.

We take a comprehensive approach to ensure that we find the right talent to drive businesses forward. At FPA, we are committed to excellence and leverage our industry expertise to navigate the competitive landscapes of the Construction and Real Estate markets. This dedication to our clients makes us the preferred partner for businesses seeking success in these industries.