Collection And Administrative Assistant

Job description / Role

Role purpose

Supporting MPM legal and collection operations and support to Property Management - UAE.

Key accountabilities of the role

• Overseeing day-to-day operations.
• Managing administrative budgets.
• Maintaining corporate relationships.
• Monitoring operating expenses.
• Liaising with HR and other departments.
• Updating attorney on business performance.
• Carrying out all responsibilities in accordance with company policies and applicable procedures.
• Following up bounced cheques and emphasizing that they are collected as soon as possible.
• Checking the non-collected cheques and reviewing the required supporting documents; preparing the missing documents to ensure they are in proper format for police stations' acceptance.
• Taking legal action against non-collected cheques by transferring them to law firms and preparing the required reports.
• Solving problems relating to bounced cheques and police cases.
• Responding to inquiries on a variety of matters such as the status of pending bounced cheques, latest updates of police cases, administrative and court rules.
• Following up case updates with law firms and updating the system accordingly.
• Following up deposited amounts in police stations with law firms and collecting them.
• Receiving invoices from law firms, reviewing them, and processing in Oracle system.
• Following up payments of legal fees with accounts department and handing them over to law firms.
• Providing information and direction to interested parties.
• Preparing reports on the status of bounced cheques and police complaints.
• Timely and efficient completion of routine and job-related tasks and responsibilities.
• Ensuring all bounced cheques are followed up on daily and weekly basis.
• Providing monthly reports to managers accurately and punctually.
• Complying with updated new policy, SOP, or procedures released and arranging to attend training if required.
• Meeting with tenants and owners to explain the status of their cases.
• Meeting with law firms' representatives to discuss case updates and all related subjects.

Specialist skills / technical knowledge required for this role

• Diploma or bachelor's degree with knowledge of banking and accounting business.
• Fluency in English and Arabic (written and spoken).
• Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
• Strong oral and written communication skills.
• Excellent organizational skills.
• Office administration experience.

Problem solving skills

• Reporting skills.
• Excellent critical thinking, analytical reasoning, and negotiation skills.

Key skills

• Generator
• Accommodation
• Football
• Advertising
• Architectural design

Employment type: Full time
Vacancy: 1