Commercial Assistant

Job description / Role

Position overview

As a commercial assistant at Vinmar International, you will provide essential administrative and operational support to the sales and sourcing teams. This role is key to ensuring smooth coordination between departments, efficient follow-up on commercial activities, and accurate reporting on sales and sourcing performance. The ideal candidate is detail-oriented, multilingual, and proactive in managing communication and documentation across global offices.

Main responsibilities

• Provide administrative and operational support to the sales and sourcing team.
• Manage office communications, maintain and update internal databases and records.
• Coordinate effectively between departments to ensure seamless workflow.
• Assist in commercial follow-up of transactions and project progress.
• Act as a liaison for logistics follow-up with global offices and external partners.
• Support the sales team with contract reviews, deal administration, and compilation of product information.
• Prepare and maintain weekly reports and sales analysis, tracking concluded deals and performance metrics.
• Ensure timely and accurate documentation of all sales and sourcing activities.

Requirements

• Languages: Minimum of three languages, French preferred.
• Education: Bachelor’s degree in business administration, international trade, or related field (or equivalent experience).
• Experience: Prior experience in a commercial, sales coordination, or sourcing support role preferred.
• Skills:
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with CRM or ERP systems.
• Ability to work effectively in a multicultural, fast-paced environment.

Benefits

• Private health insurance
• Paid time off
• Performance bonus