Ref: RP383-13

Job description / Role

Employment: Full Time

Position Summary:

The Communications Assistant supports the Director of the Office of Strategic Communications and Marketing and coordinates office activities, manages information and facilitates internal operations. Responsibilities include supporting the team in managing projects, preparing reports and presentations, preparing agendas, minutes of meetings and conducting research. Also performs administrative duties, such as answering phones, filing documents and disseminating information, planning meetings, scheduling appointments and operating office equipment.

Job Responsibilities:

- Coordinate and communicate with team members to ensure delivering projects on time.
- Support director to implement communications strategies that support AUS objectives.
- Support supervisor to manage department budget and carry out financial tasks.
- Manage and coordinate departmental events.
- Assist in purchasing any related services, within allocated budgets, ensuring the most cost-effective options are fully explored.
- Coordinate with various departments, including Procurement, HR, IT, Finance, etc.
- Help implement our social media activities.
- Assist with other communications tasks as required.
- Provide communications support on key client projects.
- Compile marketing and public affairs reports.
- Manage director’s calendar and independently schedule meetings and prepare agendas and meetings summaries.
- Correspond and respond to incoming calls.

Requirements

- Bachelor’s degree in marketing or a related field.
- Minimum of two years’ experience managing professional social media accounts.
- Strong working knowledge of social media trends, strategies and techniques.
- Deep understanding of traditional marketing and the role of social media in wider marketing strategies.
- Excellent verbal, written and visual communication skills.
- Excellent interpersonal skills.
- Self-motivated with strong ambitions to succeed.
- Demonstrated ability to successfully work independently and as part of a team.
- Knowledge of HubSpot, Google Analytics and Hootsuite (or similar).
- Demonstrated ability using Microsoft Suite (Word, Excel, Outlook).
- Provide outstanding customer service.
- Highly-organized, detail-oriented person who thrives in a fast-paced atmosphere where working on many projects simultaneously is the norm and priorities can change suddenly.
- Organizational and administrative skills.
- Creative, energetic, proactive and outgoing.
- Good time management skills.
- Excellent written and oral communication skills in English are required.

About the Company

American University of Sharjah (AUS) was founded in 1997 by His Highness Sheikh Dr. Sultan bin Muhammad Al Qasimi, Supreme Council Member and Ruler of Sharjah. The university was envisaged by His Highness as a leading educational institution in the Gulf region. Located in University City, Sharjah, AUS is a not-for-profit, independent, institution of higher education formed on the American model.

It offers 26 majors and 45 minors at the undergraduate level, and 14 master's degrees through the College of Architecture, Art and Design; the College of Arts and Sciences; the College of Engineering; and the School of Business Administration. These programs are designed to meet the challenges of a competitive and dynamic business and industrial environment.

As a provider of quality higher education in the Gulf, AUS is licensed and its programs are accredited by the Commission for Academic Accreditation of the Ministry of Education's Higher Education Affairs Division in the United Arab Emirates. AUS is accredited in the United States of America by the Middle States Commission on Higher Education.

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