Contract Management Specialist

ENEC Operations

UAE

Posted
Ref: PP000-24155

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Job description / Role

Job Type
Full Time

Job Location
UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Purchasing & Procurement

Company Industry
Oil & Gas

Job purpose

Carry out commercial contract activities for materials, equipment, and services, from contract award to closure to ensure Nawah's requirements are met in a safe, compliant, timely, and efficient manner to support the efficient and safe operations of Barakah Nuclear Power Plant (BNPP). Support management in the development of procurement and supply chain strategies to ensure security of supply. Support the Procurement Supplier Team and end user in the management of all commercial activities of suppliers to ensure consistency in application of procurement processes and end user satisfaction.

Key activities, responsibility & accountability

Activity: contract administration

Responsibilities and accountabilities:

Understand the specifications and scope of work as provided in the approved contract to ensure all commercial requirements are satisfied in accordance with the conditions of the contract.

Perform procurement and manage call off orders under existing outline agreements to meet the user function requirements for safe operation of BNPP.

Interface with the requesting organizations regularly to assure contract compliance and resolve any commercial issues.

Support the supplier relationship team by providing supplier performance evaluation to determine their position in the bidder lists of future tenders.

Communicate and interface with the requesting organization, nuclear specification engineering, enterprise finance, legal, and suppliers after contract award for resolution of all commercial and contractual related matters.

Assist and liaise with the requesting organization, enterprise finance, supplier relationship team with contract administration functions and manage the contract close out and feedback on supplier performance.

Conduct necessary "checks and balances" to ensure that supplier's supply chain and procurement activities meet the contractual obligations of their contract with Nawah.

Lead contract dispute resolution with suppliers, as required.

Assist in the resolution of any invoice or "work" billed disputes to ensure that issues are resolved in accordance with the purchase order terms.

Quality assurance (QA)

Responsibilities and accountabilities:

Ensure that all work carried out is of the highest standards of safety and quality, and in compliance with the department and company-wide quality program, in order to effectively support safe and reliable plant operation.

Promptly report quality related issues or deficiencies on procurement activities to line management to ensure issues are resolved in a timely manner and in accordance with the policies.

Procedures and best practices

Responsibilities and accountabilities:

Implement procurement procedures and other processes as required to identify gaps and improvement of contract management process.

Demonstrate full adherence to procurement procedures, and assist users to ensure their adherence to Nawah standards.

Conduct contract management activities in accordance with professional best practice and code of business conduct.

Training and qualifications

Responsibilities and accountabilities:

Complete all required initial and continuous training courses and requirements in order to attain and maintain the required qualification and certification in areas of specialization.

Strive to improve Barakah Nuclear Power Plant (BNPP) technical knowledge level, understanding of overall plant operation and maintenance, and impact of procurement activities on safe, reliable, and cost-effective operation and maintenance of BNPP.

Planning, reporting and systems

Responsibilities and accountabilities:

Collect the necessary information required for the development of the required reports to keep the management updated.

Ensure supplier performance evaluations are completed and provided to supplier relationship team for their assessment during contract closure.

Solicit feedback on user satisfaction on the contract management activities performed during the contract execution.

Keep all procurement documentation up-to-date and available in the appropriate system to ensure traceability of data.

Budget

Responsibilities and accountabilities:

Provide input to the section/department budget, and monitor financial performance versus the budget to ensure alignment.

Provide contract financial forecast to enterprise finance in order to allocate necessary cash flow to the contract.

Stakeholder engagement

Responsibilities and accountabilities:

Facilitate communication both internally and externally in order to build and nurture mutually beneficial working relationships.

The incumbent is expected to perform standard activities as per attachments 4 & 5 in the job description procedure (relating to health, safety and environment, security and business continuity, people management, excellence and quality management professional certifications).

Professional certifications

Minimum:

MCIPS or other professional procurement qualification

Qualifications

Minimum:

Bachelor degree in business administration or engineering or equivalent

3 years of relevant experience or equivalent as stated in the job description procedure (HR-PRC-0004)

Preferred:

Master's in business administration (MBA), supply chain management or engineering

Contract management in the nuclear energy sector

5 years relevant experience in nuclear power plant

Engineering or financial background experience

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