Contracts Specialist

Job description / Role

Responsible for

- To be responsible for pre-award and post-award contracts management activities in relation to contracts managed by the Corporate Procurement Department.

Working Relationship

- To coordinate at all stages before and after award of contract in accordance with the RACI Matrix in the Procurement Manual
- To coordinate on legal and financial matters in accordance with the RACI Matrix in the Procurement Manual

Purpose of Interaction

- To coordinate the contractual and commercial discussions such as pre-award contract negotiations, variations & claims and contract close-outs

Objectives and Role Profile

Core Responsibilities

- Prepare Request for Expression of Interest and/or Pre-qualification to the potential bidders, assist in evaluation of responses and prepare Bidders Lists
- Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency
- Prepare comprehensive ITT packages using standard forms and coordinate issuance to approved bidders
- Coordinate pretender meetings and site visits with bidders, as required
- Prepare all correspondence to bidders during the bidding period with necessary input from End User, where required
- Coordinate and attend technical and commercial bid openings
- Perform evaluation of unpriced commercial aspects of the technical bid and evaluation of commercial bid
- Prepare recommendation for award and Notice of Award
- Maintain and review computerized or manual records (contract logs and contract files)
- Prepare the contract document(s) conforming agreed changes to the ITT package
- Perform contract administration activities - bank guarantees, insurances, invoices, etc.
- Provide contractual advice to End Users and prepare contractual correspondence
- Review and evaluate variations and claims, prepare recommendations for approval of management and prepare contract amendments, as required
- Perform close-out of contractual matters upon completion
- Perform other relevant functions in the Contracts & Purchasing Department or Corporate Procurement & Support Department as assigned by the Corporate Contracts & Procurement Manager, and/or the Senior Corporate Procurement Support Officer and/or Senior Contracts Specialist

Strategic Responsibilities

- Ensure understanding, adherence and participation in relevant HSE requirements.

Requirements

Qualifications/Experience/Competencies

- Bachelor's Degree or equivalent in Engineering or Business Administration
- Written and Spoken English is essential, Arabic is preferred
- 5" 7 years of experience in pre-award and post-award contract management
- At least 2 years of experience in managing contracts in client organisations

Amount of Travel

- Work At Home

About the Company

Abu Dhabi Ports, part of AD Ports Group, owns or operates 10 ports and terminals in the UAE. Each facility is strategically located, harnessing sea, air, road and rail connectivity to provide gateways to global markets. We offer multipurpose , end-to-end solutions to our partners and customers enabling them to maximise growth opportunities and become truly global businesses. Our world-class infrastructure is being continually updated with the very latest technology to keep increasing our capacity and enhancing customer experience. Expansion of infrastructure combines with our strategic partnerships to help us drive global trade, while diversifying the economy of Abu Dhabi.