Corporate Receptionist

Job description / Role

Job Profile:

• Greet and assist visitors.
• Process all incoming communications to the Affiliate (phone, fax, emails, Courier Services) according to established policy and procedure.
• Route information to appropriate staff members.
• Ordering and Maintenance of general office supplies, including business cards, nametags, stationary, etc.
• Responsible for Board of Directors’ correspondences including: Mails and Faxes
• Assist with other meetings as requested.
• Provide administrative support to Admin and other Departments.
• Provide administrative support for Affiliate staff, board members and as requested by Executive Director.
• Prepare correspondence and reports as required.
• Maintain office equipment including copier, computers, and phone system and postage machine.
• Interface with providers or technicians as needed.
• Train and supervise office assistants (Drivers/Cleaners) ensuring they follow established policies and procedures.
• Maintain appearance of common office areas( Inclusive cleaning of conference room, meeting room & reception area)
• Company Vehicle Allocation
• Maintaining drivers log sheets
• Ticket booking and hotel booking for guests and employees

Requirements

Administrative role:

• General office admin / repairs maintenance
• Dewa/ Etisalat/ DU Bills/Other Utility bills/ Telephone/ Mobile bills – Tracking, downloading and consolidating
• Pantry services and office store room
• Track all expenses related to admin and update records
• Filing and documentation of all relevant records
• Assist HR & Admin in routine work and filing
• Assist in recruitment for specific positions/sourcing CVs etc. and arranging interviews
• Any other activities which may be assigned by Group Head HR, from time to time

Any other tasks/functions as required by Management

Graduate with minimum 2 years of experience.

About the Company

SUN GLOBAL DMCC, headquartered in Dubai, is a multinational General Trading & Distribution company with diverse business lines including Frozen Fish, Paper, Plastics, Steel, Tyres, Rims and Vehicles, combined with an international customer base spanning over thirty countries.

The Company, established in the U.A.E. in 2004, is a part of the Sun Group of Companies that was founded in 1970 which has manufacturing and distribution operations in Africa and the U.A.E. as well as offices in China and Hong Kong.

The Group is associated with several world-class organizations, delivering their products and services into Africa. The Group’s operations are seamlessly managed from its global headquarters in Dubai, deploying the best business and governance standards.

Sun Global is on a growth mode, consolidating its dominant position on its existing business lines, whilst seeking to expand its revenue streams in the coming years.