Corporate Receptionist

Job description / Role

As a team of two, the role of the Corporate Receptionist holds a great deal of responsibility for this high-profile investment company in the DIFC, supporting global UHNWI and VVIPs across a broad spectrum of industries. Yourself and your colleague will work very closely together to ensure high standards of presentation in the office and seamless meeting coordination and document control. You will also support the Facilities Manager with supplier selection, business continuity and maintenance upkeep.

The first point of contact for all calls, emails and in person visitors, you will be very professionally presented and have a welcoming demeanor, with the ability to interact well with peers, seniors, and high net worth clients on a daily basis. This is a busy role that will require a high level of attention to detail and the ability to manage multiple deadlines. Therefore, you will take a proactive approach, respond well under pressure, and have a motivated personality.

Supporting the executive assistants and the senior teams in the organization, you will be fully responsible for taking charge of all the meeting rooms, catering and document requirements, and IT equipment. Managing extremely confidential documents and tracking their progress, you will develop strong relationships with all suppliers to ensure couriers, IT, maintenance, and pantry supplies are up to standard at all times. This busy role will also ensure that you take on any additional general administrative work such as HR updates and invoice data entry on the internal system. A keen eye for detail and strong MS Office skills, including excel and PowerPoint are highly desired.

This role will bring you the opportunity to join a very stable and people centric organisation. You will be an experienced receptionist from a hospitality or service centric organisation and have a great understanding of what it takes to work in a highly corporate and professional services environment in the DIFC. It is essential that you have excellent English language capabilities and communication skills, and are highly presentable. Working in a team and remaining focused every day on your task list, this is a great opportunity for those wishing to move into the professional services sector.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.