Job closed
Ref: QP103-587
Job description / Role
You will be responsible for the front desk, including meeting and greeting visitors, answering and connecting incoming calls, as well as performing miscellaneous related administrative tasks and providing back up assistance to Operations team.
Your responsibilities will include:
• Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival.
• Track and properly log in/out all visitors.
• Manage and assign guest and client meeting rooms.
• Assign guest security access cards.
• Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines.
• Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate.
• Co-ordinate mail, log incoming packages/mail from a variety of couriers.
• Manage all meeting room requests (Resource Scheduler).
• Arrange with Office Attendants for visitor refreshments.
• Arrange transportation services for clients and visitors when needed.
• Maintaining contact with external vendors and suppliers.
• Follow up any office requests/queries/suggestions and maintenance problems reported from meeting rooms and reception area.
• Managing databases and maintaining information as well as performing analysis and creating reports.
• Assign new joiner office access cards.
• Assisting with Operation team of Office Events as well as other office related projects/tasks.
• Handling and monitoring petty cash, liaising with Finance for replenishment.
• Performing general office duties/office support such as faxing, updating of email distribution lists etc.
• Provide administrative support when required; printing, binding, copying, faxing, scanning and filing, perform other office duties as assigned.
• Work closely with the Operation Associate to maintain the RFPs portals when needed.
Requirements
The person we are looking for:
• You are highly capable in demonstrating a working knowledge of your primary function
• You are a strong and active contributor in the team
• You are great at interacting with internal and external stakeholders across functions and networks outside of your own area.
• You have a strong sense of Customer Service and address issues and suggest solutions within your area of scope.
• You are able to solve routine problems by choosing and developing alternatives.
• You have an eye for detail and a habit of keeping track of what’s going on around you
• You have a working knowledge of project management and the ability to parallel process multiple initiatives.
• Organization skills: ability to handle competing priorities effectively.
• You have a strong ability to work under pressure.
• You are results driven and self-motivated.
• Consistency, dependability and accuracy in carrying out responsibilities.
Experience:
• Strong verbal and written communication skills; fluency in English; Arabic is a plus
• Advanced level computer skills; Windows, Word, Excel, PowerPoint, Outlook
• Familiarity with technical support/office equipment
• Ability to perform successfully in a fast-paced, intellectually intense, service-oriented environment
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.