Job closed
Ref: OP936-65
Job description / Role
A high-achiever in culture, inclusion, professionalism, and global networks is currently seeking a Corporate Receptionist for a 9 month, fixed-term contract. An international law firm with offices across the region, this position sits within the Dubai office.
The primary purposes of this role are to ensure the highest quality client experience and to represent the company brand with polish.
Daily responsibilities will include;
- Manage the Reception of all phone calls, incoming clients, internal staff, and incoming visitors efficiently and professionally;
- Communicate with all relevant parties with messages or the arrival of meeting attendees;
- Coordinating meeting rooms for meetings, client dining, seminars, and other events and ensure rooms are reserved for maximum benefit;
- Work with catering and IT to ensure meetings are properly facilitated in a timely manner;
- Organise transport, flight, restaurant and accommodation bookings and provide researched information or schedules to relevant contacts.
- Operate within a team setting in conjunction with all Business Services to assist each other with overflow and provide adequate handovers;
- Assist the administration team at large with overflow administration;
- Maintain office lists and registries, prepare daily and weekly absence reports;
- Order required office stationery and manage stock reports;
- Facilitate post and courier distribution.
Requirements
Listed below are the minimum expectations for technical skills, experience and qualifications which individuals need to meet in order to perform their role:
- Exceptional client services skills with a background in law firms, corporate services, hotel, or airline industries;
- Professionally presented at all times with excellent interpersonal skills;
- Good knowledge of Microsoft Office and able to learn new systems;
- Ability to manage multiple simultaneous tasks, prioritise, and communicate with your team and wider company;
- An enthusiastic team player.
About the Company
Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises.
Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including:
Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support
Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.