Corporate Services Administrator

Job description / Role

Our client is an international professional services firm, and recruiting an experienced Corporate Services Administrator to join their busy team.

You will be responsible for the review of business as assigned by the Senior Vice President of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships following Company policy, and such other responsibilities as Senior Management shall from time to time determine.

Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys.

REPORTING

The role will report directly to the Senior Vice President, Corporate Services.

JOB DUTIES

• To assist with the incorporation of entities, including liaising with clients, drafting documents, and completing the portal applications.
• To deal with day-to-day correspondence and administrative matters from attorneys, clients, and external service providers relating to the assigned portfolio (the "Portfolio") of companies and partnerships, originating responses, and updating and providing registers and documents as required.
• To prepare and file corporate documents with government agencies.
• To interpret board and shareholder resolutions and agreements, and update the corporate records accordingly.
• To maintain internal databases and systems, including ViewPoint.
• To conduct due diligence in respect of new directors, shareholders, and related third parties in liaison with the Compliance Department.
• To review all invoices to the Portfolio and liaise with the client regarding payment of the same.
• To follow up on outstanding accounts receivable within agreed time frames.
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate.
• Such other tasks as Senior Management or the Director of Corporate Services may request from time to time

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities, however, the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER KNOWLEDGE

• Windows/Microsoft Word/Microsoft Excel/Outlook;
• Experience with ViewPoint corporate administration software is highly desirable.

EDUCATION AND/OR EXPERIENCE

• The individual must hold an undergraduate degree
• A minimum of 3 years' experience in a company secretarial position gained from professional firms
• Experience setting up companies in the Cayman Islands and British Virgin Islands is preferred.

PERSONAL QUALITIES/SKILLS

• Excellent written and oral communication skills are essential
• Individual must be highly organized and detail-oriented, with strong administrative skills and the ability to multitask
• The ability to operate with the strictest confidentiality
• Reliability essential
• Fast-paced approach
• Ability to work in a team
• Excellent interpersonal skills
• Ability to meet strict deadlines and operate on their own initiative

SPECIAL REQUIREMENTS

• Ability and willingness to occasionally work outside normal working hours/days when requested.

Salary:
AED 16,000 to 20,000 per month inclusive of fixed allowances.

About the Company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.

Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.

The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.

Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.

With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.