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Job description / Role
• Oversees the collection, maintenance, and distribution of all documents necessary for capital projects or ongoing production and logistics operations.
• Defines product configuration and controls operational processes to ensure conformance to operational and engineering requirements.
• Develops and maintains a comprehensive filing and document control retrieval system and computer database for all documents to be retained in the document control center.
• Manages the operation of the document control center and trains staff to ensure that all users have the latest revision of appropriate documentation in a timely manner.
• The Document Control Specialist reports to the QA/QC Engineer.
• Oversees the collection and maintenance of filing systems. Updates latest revisions of documentation necessary to define product configuration and controls of operational and engineering processes.
• Recommends changes and upgrades to tracking and filing systems.
• Works as interface between internal and external customers and the document control department.
• Creates and maintain a document classification system to tag information as secret, confidential or public to maintain compliance to contractual obligations.
• Distributes and trains staff on latest revision level documentation and ensures that obsolete documentation is removed from distribution in a timely manner.
• Oversees the maintenance of a computer database of all filed documentation that ensures fast retrieval of documents.
• Updates retention schedules and ensures the performance duties as defined in division document control policies and procedures
Requirements
• Business Degree preferred
• Minimum 3 to 7 years document control experience in an engineering environment that includes petrochemical, refining or LNG construction and operation programs.
• Demonstrated training experience in both document retrieval systems and updates in retention programs.
• Computer literacy in the MS Office Suite and other Document Tracking programs
About the Company
Privately-owned global enterprise in UAE.