Document Controller

Job description / Role

Job Title Document Controller

Unit CEO

Accountable To

- Sr Document Controller

Responsible for

- Working Relationship

Objectives and Role Profile

The job purpose of the Senior Document Controller is to b e the working head of the Document Controllers to ensure effective and timely control of the receipt, logging, distribution and revisions of all documentation generated internally and externally on all projects.

Key Tasks and Performance Indicators

Core Responsibilities:

- Development and implementation of processes and procedures for receipt, logging, distribution and revision control for all projects documentation
- Generation and issuance of periodic reporting on documentation status to Project Teams and Senior Management including highlighting of any overdue actions and issues
- Verifying that documents are compliant with the Document Control processes and procedures prior to receiving / issuing
- Ensuring that all documentation is stored correctly and quickly retrievable both electronically and hard copy
- Ensuring the timely distribution of documentation
- Conducting periodic audits of project files for compliance with documentation
- Maintaining logs for incoming/outgoing correspondence and Report Generation.

People Management Responsibilities:

- Providing data and support to the Project Engineering Manager with regard to resourcing structures and plans for the Document Control department to be able to support project team needs
- Supporting the Project Engineering Manager in the development of clear, measurable objectives and goals for the Document Control resources to enable appropriate performance assessment
- Direct management of the Document Controllers including assignment of work activities and responsibilities across the projects in order to meet the project requirements

Requirements

Qualifications/Experience/Competencies

- Minimum Bachelor Degree in related field (e.g. Civil Engineering, Marine Engineering, etc)
- Documented training in Electronic Document Management System(s)
- Proficient in Microsoft Office Programs (Word, Excel, Outlook, Etc.), Adobe Professional and others English (Fluent)
- Arabic (Not required but could be advantageous)
- >10 years
- Document controller using Electronic Document Management System(s) with at least 5 years of experience managing a document control department

Amount of Travel

- Work At Home

About the Company

Abu Dhabi Ports, part of AD Ports Group, owns or operates 10 ports and terminals in the UAE. Each facility is strategically located, harnessing sea, air, road and rail connectivity to provide gateways to global markets. We offer multipurpose , end-to-end solutions to our partners and customers enabling them to maximise growth opportunities and become truly global businesses. Our world-class infrastructure is being continually updated with the very latest technology to keep increasing our capacity and enhancing customer experience. Expansion of infrastructure combines with our strategic partnerships to help us drive global trade, while diversifying the economy of Abu Dhabi.