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Job description / Role
Stantec is currently seeking a Document Controller to be based in our Dubai operation.
Key accountabilities for this position include, but are not limited to:
• Manage electronic document management system as well as hard copy records on as per company system..
• Maintain and examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
• Ensure all documentation is controlled in accordance with the company's procedures for document control.
• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
• Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
• Maintain and update logs to ensure accurate status of submissions
• Prepare necessary data reports for various parties in a timely and accurate manner.
• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.
• Drive improvement to document control processes and procedures.
• Manage and monitor the use of various form set ups among team members.
• Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.
Requirements
Qualifications:
• At least 5 years’ experience in a similar level role in the GCC
• Diploma from accredited institution.
• The ability to manage a heavy workload, with a close attention to detail.
• Excellent computer skills.
Preferred Specifications:
• A customer-focused approach, possessing impressive communication skills.
• The ability to work autonomously, reviewing your work on a regular basis while consistently meeting your objectives and the capabilities to meet tight deadlines.
• Committed to working with all levels of management on a daily and ongoing basis.
• A proactive approach, working effectively in co-ordinating activities and complex tasks, taking professional responsibility in all matters.
• Be of the highest calibre: punctual, attentive and competent in adhering to Stantec policies, procedures and working practices.
• A flexible approach to working hours and travel.
About the Company
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That’s why at Stantec, we always design with community in mind.
We care about the communities we serve—because they’re our communities too. This allows us to assess what’s needed and connect our expertise, to appreciate nuances and envision what’s never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.