Document Controller

Job description / Role

About company

Belong, connect, grow, with KBR!
The KBR team delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

Job purpose

The Document Controller will oversee the entire TRANSCO - NEXUS Project document management system and associated processes and procedures.

This is a PMC role, and there will be multiple Supervision Consultants and EPC's appointed directly by the Client. The successful candidate will be responsible for overseeing all document control requirements to satisfy the Client's needs and contractual requirements.

Job responsibilities

• Ensure adherence to project IM processes and procedures
• Provide daily status updates and issue escalation to relevant manager
• Quality control acceptance/rejection of documents
• Quality control verification, submission and uploading
• Quality control return validation
• Manage EDMS training initiatives and registers
• Provide EDMS user support
• Support DRRS process
• Expedite document review process
• Assist comment markup and document return process
• Hardcopy management
• Ensure wet signature and document stamping activities conform to project procedures
• Provide document search and retrieval services
• Manage document distribution matrices (DDM)
• Correspondence management
• Weekly report production
• Coordinate with project stakeholders, including clients, supervision consultants, contractors, vendors and regulatory authorities to ensure alignment and compliance with project specifications and regulations
• Oversee the development and implementation of project plans
• Prepare and present regular project reports to senior management and the client, detailing progress, challenges and solutions, commercial status, risks etc.
• Guide and mentor project team members, promoting professional development and knowledge sharing
• Foster strong relationships with clients and other stakeholders to maintain project support and mitigate any concerns

Qualifications

• 5+ years of experience in projects
• Proven experience in a similar role on programmes with a similar scope

Technical skills

• In-depth knowledge of document management systems and processes

Soft skills

• Exceptional leadership and team management abilities
• Excellent communication and interpersonal skills to effectively engage with stakeholders at all levels
• Strong problem-solving and decision-making skills
• Ability to work under pressure and manage multiple priorities effectively
• A proactive approach to risk management and conflict resolution

About the Company

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 28,000 people performing diverse, complex and mission critical roles in 34 countries.

KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.