Document Controller

Job description / Role

About Al Majara Polychemical Industries
Al Majara Polychemical Industries is a trusted name in chemical manufacturing and distribution. At Majara, our culture is our strength. Through our D.N.A. – Develop, Navigate, Achievements – we create a workplace where people grow, systems guide, and results inspire. We are committed to nurturing talent, operating with clarity, and striving for excellence, while fostering trust, respect, and shared success at every level.

Job Summary
We are seeking a meticulous and well-organized Document Controller to manage, track, and maintain company documents and records across departments. The role involves ensuring proper documentation control, adherence to quality standards, and efficient distribution of controlled documents to relevant teams. The ideal candidate will have hands-on experience in handling technical and administrative documents, maintaining confidentiality, and supporting audits and compliance processes.

Candidate Requirements
• Bachelor’s degree / Diploma in Administration, Business, or related field
• 2–4 years of UAE experience as a Document Controller (manufacturing, chemical, or construction industry preferred)
• Strong knowledge of document control systems and procedures
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and document management software (DMS/ERP)
• Excellent organizational skills with strong attention to detail
• Ability to manage confidential and sensitive information with discretion
• Familiarity with ISO standards, quality documentation, and compliance practices
• Strong communication skills to coordinate with internal teams and external auditors
• Ability to work under deadlines and handle multiple tasks efficiently

Key Responsibilities
• Manage, control, and maintain company documents (production, procurement, quality, HR, and administration)
• Ensure all documents are properly categorized, indexed, and stored in digital/physical filing systems
• Control the distribution of documents and maintain updated version control records
• Support production, procurement, and quality teams by providing required documents on time
• Assist in preparing documentation for internal and external audits (ISO, quality, compliance)
• Track documents through workflow, ensuring approvals, revisions, and archiving are properly managed
• Maintain confidentiality and integrity of sensitive company documents
• Prepare and update logs, registers, and reports on document status for management
• Train staff on document handling procedures and ensure compliance with company standards
• Provide administrative support to operations and management when required

About the Company

A leader in the State of Art Technology formulation, design and production of environmentally friendly finishing materials, Al Majara Polychem Ind. LLC branded "Oxichemicals" prides itself on providing innovative, green solutions to the construction industry. Since its founding, Oxichemicals uses carefully selected raw materials and production techniques, resulting in products that promote health, ensure comfort, improve energy efficiency and provide a sophisticated finish.

Oxi range of quality finishing products, supplied to the construction industry in over 25 countries, are distinguished by their environmentally friendly approach and high quality.