Document Controller

Job description / Role

This opportunity is with a construction company based in UAE.

Responsibilities:

Document Management System:

• Establish and maintain a robust document control system (DCS) to ensure all documentation is accurate, current, and correctly distributed.
• Processing & Registration: Receive, register, and distribute all incoming and outgoing documents and correspondence within the assigned office.
• Quality & Compliance: Ensure the timely and accurate filing of all documents and drawings in compliance with ISO procedures and maintain the electronic filing system to be as up-to-date as possible.
• Submission Support: Assist the department team in the preparation of submissions, including compiling and organizing necessary drawings and samples.
• Reporting & Translation: Support team members in establishing and updating reports and translate documents or correspondence for the Department Manager when required.

Skills:
• Must be able to maintain a tracking facility to enable documents to be located & updated easily.
• Scanning, printing & copying all relevant documents.
• Confirming document packs are correct before dispatch.

Competencies:
• Must be well organized & be able to plan & prioritize their work.
• Must be detail oriented & ensure accuracy in all aspects of the work.
• Must be competent in issuing & distributing controlled copies of information.
• Must be able to maintain a proper document control system.

Measurement
• Accurate & detailed filing system.
• Timely issuance of documents.
• Timely provision of accurate reports on documentation.
• Positive reports resulting from ISO reviews.
• Staff Feedback

Experience / Knowledge

• 3 to 5 years’ relevant experience is preferred.
• Knowledge & experience with professional document control software & procedures is essential.

Education / Qualifications

• Post-Secondary Diploma or professional certificate in administration is preferred.
• The job holder is required to complete internal training.

Technical Skills

• Strong IT, Database skills are required.
• Experience with document control packages such as ACONEX/DRPRO is necessary.
• Able to utilize MS Office software including spreadsheets & databases is a must.

About the Company

TGC Consulting is a Human Resources Solutions provider based in Dubai, UAE.

We provide Recruitment & HR Outsourcing services to organizations services tailored to meet the needs of organizations across various industries across the Middle East.

At TGC Consulting, we are more than just a Recruitment company — we are your strategic partner in talent management. Our team comprises industry experts who are passionate about aligning exceptional talent with organizational needs.

Our Services include Executive Search - Permanent Recruitment / Emiratisation & Saudization. Staffing & Outsourcing- Contract Staffing & RPO