Document Controller II

Job description / Role

Overview

Petrofac is currently looking to recruit a Document Controller II (UAE National) to be based in Abu Dhabi, UAE.

What we do

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies. We design, build, manage, and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility they need.

Responsibilities

• Assist in maintaining schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/vendor and any third parties.
• Assist in setting up the document control system for head office/site and engineering support centers. Prepare all project document control related procedures during the entire duration of a project.
• Issue regular reports to the client on drawings status, technical query status, and exception reporting. Issue regular reports to project, engineering, and construction team on overdue documents from client, vendor, and also issue statistical vendor document status purchase order wise.
• Support in setting up site document control and support site document control activities until site document control stabilizes.
• Ensure data accuracy in Petrocept and Documentum.
• Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
• Responsible to ensure all technical deliverables are issued, returned, logged within an acceptable time frame.
• On request send vendor documents to the client for review. Communicate all comments received from client to the vendor.
• Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
• Answer all day-to-day queries from disciplines/projects in regard to document status.
• Verify if the MRB (Manufacturing Record Book) and the operating maintenance manual is in conformance with the quality standards in coordination with QA/QC team. Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
• Perform other related duties incidental to the work described in support of the department.

Ideal Candidate Profile

Bachelor's degree or a 3-year technical diploma with a minimum of 2-3 years of related experience as a document controller on EPC projects.

Additional Information

About the Company

Petrofac is an international provider of facilities solutions to the oil & gas production and processing industries.

Petrofac delivers services through seven business units: Engineering & Construction, Engineering & Construction Ventures, Engineering Services, Offshore Engineering & Operations, Training, Production Solutions and Energy Developments.

Through these businesses, Petrofac designs and builds oil & gas facilities; operates, maintains and manages facilities and trains personnel; enhances production; and, where it can leverage its service capability, develops and co-invests in upstream and infrastructure projects.

Petrofac’s range of services meets its customers’ needs across the full life cycle of oil & gas assets.