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Job description / Role
Be a part of our International Consultancy business that spans our five global hubs, where we oversee work for world leading organisations across the public and private sectors.
Our Middle East, North Africa and India hub started in 1998 and has successfully operated in a wide range of countries, delivering project & programme management and cost consultancy services.
The Role
Document Controller – Major Exhibition Programme
Working within a key team in our Programme and Project Management Joint Venture, responsible for supporting the Head of Document Controls in the development and maintenance of the DC procedures.
We aim to have a high standard document control system on this major programme, therefore, the knowledge and experience of the Document Control staff will be more technical rather than purely administrative.
Responsibilities Include
• Conversant with all process & procedures for the Programme and Projects and their implementation on the relevant systems.
• Manages day-to-day administration of the system and liaises with the EDMS to resolves problems to improve the effective running of the system.
• Supervises the performance of individual members of the document control team on a project-by-project basis, ensuring the efficient delivery of project requirements.
• Performs document controller’s duties when others are on leave.
• Delivers training on procedures and document protocols internally, to the client teams and supply chain.
• Ensures the team’s adherence to the processes and procedures and provides guidance when deviation occurs.
• Performs a comprehensive quality check on each document and associated documents, in accordance with the programme defined documents protocols.
• Performs periodic quality checks to the system registers.
• Supports the team on routine and ad hoc project-wide assignments.
• Produces quantitative, status and analysis reports.
• Experienced with Aconex.
Requirements
Experience, Knowledge & Skills
• Must have good knowledge of MS Office packages especially Word, Excel, PowerPoint, and Outlook.
• Must be expert level in Aconex
• Excellent document organisational skills.
• Ability to manage multiple and changing priorities in a high volume environment.
• Accuracy and attention to detail.
• A high degree of expertise in technical data management.
• Experience of SharePoint and BIW or other on-line collaboration tools.
• Experience of supporting programme/project focused teams in property or construction environments.
We are seeking people that have worked for Blue Chip, Western Project Management or Cost Consultancy organisations or the International Main Contractors.
Qualifications
• Degree Qualification is essential for client approval.
• Professional Memberships are an advantage but not essential.
About the Company
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.