Document Controller / Time Keeper

Job description / Role

• Ensure that proper document classification, sorting, filing, etc
• File documents in physical and digital records & retrieve files as needed by employess and clients.
• Manage the flow of documents within the organization & Conducting regular reviews and document audits.
• Preparation of LPO as advised and send to suppliers/subcontrcators
• Preparation of Submittals, ie Shop Drawings, method statement, WIR,MIR, Material Submittal, Document Submittals, NOC's Submittal & etc.
• Maintain logging of all incoming and outgoing documents, Letters, LPO's, Project related document submittals received from the site.
• Draft External correspondence to client, consultant, subcontractors and internal correspondence with the help and instruction of site Project managers.
• Maintain the confidentiality around sensetive information and term of agreement.
• Ensure that all internal memos and correspondences are received by the MD and management on time.
• Ensure that the controlled copies of approved documents are given to the approproate employee or affiliated organization.
• Maintain the distribution of Payment Applications, Subcontractor Payment Applications, Tax Invoices etc to the clients or related authorities.

• Preferably from the construction, fit-out, engineering, or consultancy sectors.
• Strong command of document control systems and software (e.g., Aconex, Procore, EDMS).
• Proficiency in MS Office and PDF editors.
• Excellent organizational and filing skills.
• Attention to detail and accuracy.
• Strong communication skills (written and verbal).
• Knowledge of project documentation standards (especially in UAE).
• Bachelors Degree or Diploma preferrable

Salary:
AED 2,500 to 4,500 per month inclusive of fixed allowances.

About the Company

AQC FITOUT, established in Dubai in 2017, is a prominent interior contractor with a track record of over 58 successful projects across various industries. We specialize in delivering turnkey interior fit-out solutions.

We offer designing, execution, and renovation services for diverse spaces such as commercial, residential, and hospitality sectors and provide core & shell services for offices, F&B outlets, gyms, shops, and warehouses.

We also provide interior renovation works for residential buildings, hotels, and private villas.