Job closed
Ref: HP350-2215
Job description / Role
Client is a global real estate organisation who is seeking an Office / Administration Manager to join their team in Dubai.
The Document Controls Manager will provides support to single and multidisciplinary project teams in ensuring that:
- Systems, process and procedures are established to facilitate a controlled, collaborative environment
- All Project Data and Information is structured, organised, submitted, received, distributed, filed, shared and archived in a controlled and traceable manner, in accordance with the business requirements.
- Advise on and establish the Electronic Document Management System (EDMS) for the business.
- Prepare the Programme Document Controls process and procedures including EDMS document control Work-Flows.
- Develop hard Copy Filing and Archiving Process and Procedures.
- Provide training and guidance to new staff, including managers, regarding general document control process and procedures in the programme.
- Manage external and internal correspondences.
- Manage the control of incoming documents ensuring that programme document control procedures are followed.
- Maintain accurate records of incoming documents and correspondence and retrieve immediately as required or requested.
- Assist in the preparation of letters, reports, presentations, meeting minutes and monthly reports in accordance with the standard templates.
- Assist in the management of all outgoing documents in particular the issuing of letters, transmittals, reports and drawings.
- Ensure teams update drawing classification and tender/construction drawings in accordance with the revisions
- Assist in the preparation of tender packs.
Requirements
- Experience required in establishing and managing EDMS for a significant organisation.
- Experience with systems such as SharePoint, PMWeb, Oracle Unifier, Conject preferred.
- Experience of supporting programme/project focused teams in real estate or construction environments.
About the Company
Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.