Event And Activation Coordinator

Job description / Role

This role will provide administration support to Officer – Marketing & Partnerships for the internal Projects and on-ground activations, including but not limited to Brand & Communications department. Coordinate with Events, Activations and Partnerships team for the day-to-day project activities and act as runner for external tasks. Support the department for their budget related activities.

• The job holder should support in the set-up of meeting and events related activities for on-ground activations & video production activities and works closely with the other units.
• Support the Dubai Airshow project team to ensure successful delivery and closing of Dubai Airshow Project
• Assist in maintaining and updating the weekly project plans and trackers.
• Provide on-ground support to Brand and Communications team with any activations, filming, and photo shoots.
• Ensure all the HSSE and safety guidelines are followed.
• Assist and provides support to other team members within Brand & Communications in organizing documents required for filming permits and Airport pass applications when required.
• Support in maintaining and updating budget utilization reports.
• Coordinates directly with Finance to check for supplier payment status and follows against the list provided for payments an updated payment report monthly.
• Taking Responsibility - Ability to demonstrate integrity, take ownership of work and responsibility for outcomes, prioritizing safety, self-management and abiding by ethical standards Skilled
• Business Focus - Ability to do what is best for the business - conserving resources, maximizing commercial outcomes and working effectively across boundaries Knowledgeable
• Delivering Commitments - Ability to make clear and realistic commitments, setting action plans to achieve them, monitoring progress and sticking with the job until it’s done

• Excellent Communication and interpersonal skills
• Expert in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience in stock management, distribution, inventory, and ledger management.
• Excellent time-management, able to work under pressure and follow instruction.
• Good communication and interpersonal skills.
• Knowledge of Procurement and Finance procedures/processes
• Provide support to ensure successful delivery of of all activations and partnerships.
• Maintain and update weekly project schedule and ensure to follow office workflow procedures in order to maximum efficiency.

Salary:
AED 5,000 to 6,000 per month inclusive of fixed allowances.

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.