Event & PR Coordinator

Job description / Role

• Collaborate with the Manager to create a yearly calendar for company events.
• Understand the requirements of each event and plan accordingly, ensuring that it aligns with the company's goals.
• Oversee events that enhance the company’s image and improve the brand-to-client experience.
• Follow up with various departments to ensure smooth progress on event-related tasks.
• Manage all logistics, including budget, venue, scheduling of speakers/guests/participants, invitations, bookings, catering, decorations, musicians, and more.
• Ensure the best combination of quality and cost, achieving favorable terms for the company.
• Attend various events like book fairs, book signings, etc.
• Present the company at internal and external events, representing the company's mission and objectives.
• Welcome guests at events, answer their questions, and promote the company’s mission.
• Maintain detailed records of event attendees.
• Keep in touch with loyal customers, ensuring they are always updated about the company’s events and publications.
• Perform final checks on the event day (e.g., tables, technology) to ensure everything meets the required standards.
• Oversee the event as it happens, and act quickly to resolve any issues that arise.
• Evaluate the success of the event, report any problems, develop event feedback surveys, and recommend solutions to improve future events.

• Bachelor's degree in Public Relations, Event Management, Communications, or related field.
• Proven experience in event planning and public relations.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and handle unexpected challenges with ease.
• Proficiency in Microsoft Office and event management software is a plus.

About the Company

A leading holding company in UAE.