Events & Admin Coordinator

Job description / Role

Charterhouse is currently working with an internationally recognized professional organisation, who produces a large number of impressive industry-related conferences, exhibitions, publications and educational opportunities. The client is looking for a motivated and enthusiastic Events & Administration Coordinator to join their Dubai office.

The main purpose of this role will be to support the Events Manager and consistently support the organisations events primarily in terms of administrational support. You will need to create and manage email blasts, maintain the website and distribute weekly reports to website designers. You will assist Event Managers with maintaining and planning technical programs as well as communicating with conference speakers.

You will be in charge of following up consistently with all event vendors and suppliers as well as overseeing the technical program charts. You will also be responsible for creating and managing the event marketing plan and following up on registration lists and committee registration badges. Also as part of your role, you will provide onsite assistance when required, assisting with the administrative event tasks and additional conference programs.

Requirements

To be considered for this role, you should have at least 2 years previous experience as an event coordinator with a strong administration background, having specifically used MS Office suite extensively.

The ideal candidate should already be residing in Dubai. Travel may be involved in line with company requirements, so a valid UAE driving license and own car is essential. You must be a fluent English speaker with outstanding communication and organisational skills. The role will require working under your own initiative, therefore a motivated and proactive attitude is needed. Only candidates who meet the full criteria will be contacted.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.