Job closed
Ref: RP378-05
Job description / Role
• Target & secure the dates and venue for the events
• Target numbers of delegates
• Sponsorship strategy where relevant to budget
• Event plan with timelines
• Liaise with marketing team and designers to create a brand or look for the events
• Integrate and maintain the corporate brand throughout repeat events
• Work with the marketing team to promote the event to the target audience, sponsors and exhibitors while making arrangements for all necessary advertisements and materials
• Engage in sales meetings and/or produce comprehensive selling proposals for new and prospective clients & sponsors
• Selling sponsorship and Ads
• Job requires travel
• Manage existing clients/sponsors relationships to maximize opportunities for repeat sponsorship business
• Use of social media where relevant
• Arrange for the hotel rooms best corporate rates for the team & guests/ ballrooms/menus /stage display & conference room set, and all other audio/ visual requirements etc.
• Make arrangements with speakers, VIPs and guests for their travel, hotel accommodation, biographies and presentations.
• Arrange the printing of the event program, brochures, posters, badges, place cards, banners.
• Prepare delegate packs with the team
• Arrange and Manage the event hostesses/ MC/ Singers/Musicians
• Record/report notes and minutes of all meetings
• Monitor reports regularly and share with the CEO
• Prepare, Manage and Update the delegates attendees list
• Organize efficient and effective registration of delegates
• Ensure that the event runs smoothly and venue is cleared on time
• Report to CEO as soon as possible after the event of delegate’s satisfaction, exact delegates attendees etc.
• Liaise with clients to find out their exact event requirements
Requirements
• 2-3 years well experience ,advantage with previous company employment/experience letter
• Bachelor degree holder
• European countries / British nationality only
• Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets)
• Research venues, suppliers and contractors, and then negotiate prices and hire
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel);
• Liaise with sales and marketing teams to publicize and promote the event
• Manage all pre-event planning, e.g. organizing guest speakers and delegate packs
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• Manage a team of staff, giving full briefings
• Organize facilities for car parking, traffic control, security, first aid, hospitality and the media
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Produce post-event evaluation to inform future events
• Research opportunities for new clients and events
About the Company
Trace Media is a leading publisher of English, Arabic and French magazines that cover a broad spectrum of issues that interest the modern and educated reader.
Building on the expertise and skills of its management team, reporters, contributors and media professionals, Trace Media primarily strives to provide its readers with quality reporting through research and providing insightful articles rich in content and style.