Events Coordinator

Job description / Role

Scope of Work:
• Organize and execute 200+ curated events annually
• Manage venue layouts, guest lists, and backstage logistics
• Liaise with F&B, sponsors, speakers, and entertainment
• Coordinate event-day operations with precision
• Maintain event archive, photos, and post-event reporting

• Educational Qualification: Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
• Experience: 2–4 years of proven experience in event planning and execution. Experience handling high-volume event calendars (200+ events/year) is highly desirable.
• Event Management Skills: Strong organizational and multitasking abilities to manage logistics, guest lists, venue layouts, and schedules. Hands-on experience coordinating live event operations, backstage management, and on-site troubleshooting.
• Vendor & Stakeholder Coordination: Experience liaising with F&B providers, sponsors, speakers, entertainers, and third-party vendors. Ability to negotiate, communicate, and maintain positive working relationships with all event stakeholders.
• Technical & Administrative Skills: Proficiency in using event management tools (e.g., Eventbrite, Cvent) and spreadsheets. Ability to maintain detailed event archives, photo documentation, and post-event reports.
• Communication & Interpersonal Skills: Strong written and verbal communication for guest coordination and stakeholder updates. High level of professionalism, diplomacy, and customer service skills.
• Flexibility & Work Ethic: Willingness to work evenings, weekends, and long hours during event days. Detail-oriented, energetic, and thrives in a fast-paced, high-pressure environment.
• Creative Problem Solving: Ability to think quickly and adapt to on-the-ground challenges with a solutions-first approach.

Salary:
AED 6,000 to 7,000 per month inclusive of fixed allowances.

About the Company

The Rufescent is the first and the largest “Members Only Club Hotel” in the Middle East. With over 160,000 sqft of active lifestyle spaces, rooms, extensive F&B, Spa & Fitness with ‘instagrammable stunning view of the Dubai Landscape’, The Rufescent is geared up to be the lifestyle and business destination of New Dubai.

Aptly located at the ‘Head of JLT’, The Rufescent is conceptualised by lifelong business club members, local businessmen, bankers and successful entrepreneurs focussed on game changing business creations, bridging gaps and focussing on life and business needs of the most discerning clients.