Exams Officer - MTS

GEMS Education

Dubai, UAE

Ref: LP414-675

Job description / Role

Employment: Full Time

About the Role

Exam Coordination:
- Oversee all arrangements for all in-school assessments
- Oversee all arrangements for all public examination entries e.g. iGCSE and equivalent, Vocational subjects including BTEC and AS and A2 examinations for Sixth Form students.
- Organise the collection of registration and examination fees; organising, invoicing and ensuring money collected is credited to the relevant account, in liaison with the Finance Officer
- Co-ordinate the preparation and submission of entries to examining bodies.
- Ensure all examination papers and stationery are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately.
- Be responsible for arrangements for the conduct of existing and new examinations including the provision of accommodation.
- Co-ordinate the team of invigilators, with the support of the Lead Invigilators, including recruitment, training, management and deployment of invigilation staff.
- Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.
- Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
- Ensure that pupils are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time.
- Ensure that all necessary stationery and materials and other requirements are provided for examinations.
- Deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
- Deal with enquiries from parents and students, including former students.
- Receive examination results and certificates and making arrangements for their issue.
- Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
- Organise appropriate arrangements for the support of candidates with special examination requirements (eg dyslexia, disabled) in conjunction with the Head of Inclusion.
- Liaise with Heads of Year and Heads of Department to ensure appropriate timetabling and invigilation arrangements are in place for the school's internal/mock examinations for all appropriate year groups.
- Analyse data arising assessments, questionnaires and surveys which the school may carry out from time to time and responding appropriately.
- Liaising with the SENCO to identify pupils with special needs and dealing with associated applications for special considerations and access arrangements. Put in place the arrangements for the candidates concerned.
- Participate in appropriate CPD with the agreement of your Line Manager.
- Undertake any other reasonable related duties and responsibilities of an equivalent nature, as may be determined by the post holder's supervisor from time to time, in consultation with the post holder. Attend such courses as are necessary for the performance of his/her duties.
- Liaise with line manager to maintain and revise when appropriate the Examinations Policy and associated policies.
- Responsible for the distribution of results and certificates, checking accuracy of personal details and grades issued.
- Administering requests for grade reviews, re-marking, return of scripts and complaints for processing by exam boards.
- Other clerical and administrative duties relating to the role of exams officer, in particular, the secure storage and dispatch of examination materials as required by examination boards regulations.

- Support the senior staff in the development and provision of data for analysis, working with them to analyse overall school data on a regular basis
- Manage the creation and maintenance of grade sets, mark sheets and report templates and other areas of Assessment in SIMs
- Create analysis tools in SIMs Assessment as required for Curriculum Leaders and others
- Work with departments /grades to create and develop their approach to data collection and analysis, and ensure timely data entry for reports
- Manage the timely transfer of relevant data to other software systems as requested.
- Provide support in the administration of CAT4, Base and PT data

- Assist in the setup and maintenance of systems for generating reports to parents, and for monitoring and student tracking systems
- With the Line Manager develop the reporting system within SIMs as required.
- Coordinate timely availability and completion of report data with appropriate senior staff.
- Create and issue internal reports to tutors, teachers, MLT and SLT.


- Experience in working with data.
- Experience in a similar role.
- Experience in handling English National curriculum examinations.
- Strong administration experience
- About Your Benefits Attractive remuneration will be provided.

About the Company

GEMS Education is a pioneering education company with an international network of award winning K-12 schools. Over the past 55 years GEMS has grown from one school to being a truly global company with one incredible mission – to make quality education available to every student. Over 20,000 education professionals unlock the potential of over 250,000 students across 14 countries each and every day, preparing children of all ages for real world success.

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