Executive - Administration Services

Job description / Role

The ‘Executive - Administration Services’, reporting to Assistant Manager, Administration Services, and as part of the Administration Team in the Administration and Procurement Department, will be responsible for providing administrative support to the organization.

KEY ACCOUNTABILITIES:
- Assists customers (employees) with all queries related to administration services
- Assists in the certification process of supplier invoices
- Coordinates with travel agencies to issue tickets and manages the complete Travel desk
- Coordinates with catering companies / restaurants for catering arrangements for trainings
- Coordinates distribution of centralized purchased items to all departments
- Assists the team with activities such as Insurance management, vehicle and car parking administration, telecom services administration, supervision and distribution of office and pantry supplies
- Prepares, maintains and distributes various reports for the team and management
- Carries out general office administration duties and store visits
- Prepares the documentation related to trade license renewals and supports the PRO
- Assists the team with visa, Emirates ID and medical insurance renewals of Family domestic staff
- Assists the department senior leadership team in all administration / office management activities
- Coordinates with the Office Support team and supervises cleaning and maintenance of pantries and washrooms-
- Helps develop and implement administration improvement surveys
- Assists with medical insurance claim management

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal
- All departments

External
- Suppliers
- Government Agencies

Requirements

University Degree
- 3 years of related experience

Job-Specific Skills
- Customer Focused and Very Organized
- Interpersonal Skills
- Excellent Oral & Written Communication and Presentation Skills
- Team Work and Cooperation

Competencies
- Result Oriented
- MS Word & Excel
- Attention to details
- Language: English

About the Company

Ahmed Seddiqi & Sons is a family owned entity with a large portfolio of Swiss Watch brands. Thanks to its brand strategy and the vision of the late Mr. Ahmed Seddiqi, Ahmed Seddiqi & Sons has enjoyed a steady expansion since its inception in the late 1940s.

At the group, we believe that each employee contributes to the growth and success of the company, and this is evident with the strong and loyal workforce of 480 plus employees, some of whom have been with the organization since 1968.

Ahmed Seddiqi & Sons is the largest distributor of Swiss Brand watches in the Middle East. We offer world-class and exquisitely designed watches and jewellery. From a humble beginning of a single store in 1950s, today Ahmed Seddiqi & Sons portfolio consists of over 50 prestigious brands across 52 locations in the UAE.