Job closed
Ref: RP562-01
Job description / Role
Swiss Rock DMCC is looking for an Executive Administrative Assistant to the CEO. Due to this role, we are looking for someone experienced with a bachelor or – preferably – a master degree, whose mother tongue is English (or ideally bilingual), can handle work autonomously, is self-motivated and has the ability and willingness to take great responsibilities beyond the given parameters.
The main responsibilities include:
• Development, expansion and administration of the customer database;
• Development of corporate strategies for the development of single diamonds;
• Processing of orders;
• Interactive customer correspondence worldwide;
• Creating reports including financial updates and informing the management and shareholders on a daily or weekly base;
• Creating monthly inventory lists;
• Handling of the in- and outgoing shipments, including the processing of customs, transportation and the bank-handlings;
• Representation of the management in the main office (Almas Towers) (administration and communication);
• Highly responsible and important handling of the banking and accounting administration;
• Calendar management with the required logistics for shipments;
• Establishment of team documents and official firm forms;
• Admiration and/or delegation of all the travel and visa regulations to ensure impeccable business travels of the company;
• Highly accurate and timely submissions of the company expenses;
• Leading role of special, individual upcoming projects;
• Maintenance of all the incoming correspondence;
• Maintenance of the stocks;
Requirements
This is a role with a lot of responsibility – the right candidate must have a strong administrative background. Our clients, partners and tasks offer you an exciting but also challenging in an esteemed work environment.
• Strong experience as an administrative assistant to top management;
• B2B-environment experience;
• Excellent communication skills;
• Business English (mother tongue or bilingual), second language is an advantage
• Computer proficiency in Microsoft Office, including OneDrive business
About the Company
Swiss Rock DMCC is a young but strong leading firm in the international diamond trading industry and was founded by experienced professionals operating in the financial and diamond sector worldwide. Swiss Rock DMCC acquires new clients through its specialized and state-of-the-art investment products as well as its new and exclusive corporate concepts which are optimized and created for each client individually.
We are located in the heart of the Almas Towers, Jumeirah Lake Towers (JLT) in Dubai, making it an attractive and easy-to-go office location for you to work at. We also have local partners in the whole world, which we collaborate with for a more dynamic business to ensure we can offer our clients the best results and products in the industry.