Job closed
Ref: OP724-05
Job description / Role
* Coordinate with agents, preparing schedules to ensure maximum coverage and customer satisfaction.
* Provide secretarial and reception services for busy real estate firm and support the real estate agents.
* Respond to all visitor requests; provide full support in telephone coverage, including screening all incoming calls.
* Make outbound calls to prospective clients and generating leads.
* Assist and support a team of real estate agents in capturing new business.
* In-charge for company CRM and Portals,daily refreshes updates,listings quality control.
* Maintain and manage clients database with details of deals, contracts and payments,receipts and invoices.
* Assist Tenants, resolve any complaints, attend to enquiries of prospective clients.
* Maintain schedules, calendars, arrange and confirm appointments.Keep records of all contracts with Developers,RERA registrations and renewals and other documentation deadlines.
* Record/input sales releases,reservations/bookings, cancellations/terminations of contracts,exchanges, hand-overs and legal completions onto the sales information system.
* Consult and coordinate the preparation of all listing property flyers, signage, access requirements & marketing activities.Coordinate all public open houses and broker open houses.
* Coordinate and follow up with the client, landlord and the sales agent for complying with all the needed requirements for DEWA registration,Ejari and other services,variable from one development to another.
* Involve with the coordination and implementation of office procedures and frequently have responsibility for specific tasks.
* Responsible for all administrative matters including the inventory control and budgetary expenditures related to company supplies,in charge for any courier services,office facility management.
* Provide secretarial assistance to Head of Sales and Agents producing letters, contracts, Property Offer Letter, Agent to Agent Form, Tenancy Contract, Addendum for Residential, Retail, Commercial rentals and general administration for the sales department.
* Assist with HR responsibilities and interview follow-up.
* Prepare memos, business correspondence, agenda and minutes of the meeting
* Produce typed weekly and monthly reports for Sales Manager.
Requirements
Alliance Real Estate is an established RERA (Dubai Land Department) approved agency in the Dubai Property Market that continues upholding the vision of being a different Dubai Real Estate Agency, as reflected in the aspects of customer relations, services and most importantly, our people.
We are looking for an Administrator/Executive assistant to become a part of our friendly team.
The ideal candidate should have a strong background in administration,knowledge of real estate documentation and all the relevant legislation,excellent customer service.
Equally we looking for a multitasking individual,able to perform equally well the above mentioned roles in order to support our team.
About the Company
Parasol International is a General Trading Company registered in Dubai which introduces and promotes global brands to the Middle Eastern market. We constantly expand our collection of products and extra services in Dubai.