Executive Assistant

Hays

Dubai, UAE

Ref: GP222-2097

Job description / Role

Employment: Full Time

We are currently seeking a professional Executive Assistant on behalf of one of our clients a multi-national US organisation within the professional services industry.

This position will act as the administrative point for between two to three Senior team members; typical duties will include: arranging extensive travel, applying for any necessary foreign visas, coordinating the logistics and putting together an accurate itinerary. Scheduling meetings as requested, booking meeting rooms, put together agendas and all documentation required for the meeting. Coordinate all necessary meeting logistics, arrange catering if required, ensure video conference is set up if required. Complete weekly time and expense reports.

Provide telephone coverage for internal and external calls; take messages; follow up on voice-mail recordings in a timely manner. Coordinate internal and external announcements as requested. Carry out research tasks as directed by the Partners/Principles. Review, sort and prioritise email and regular mail. Provide all other general administrative support, such as; copy, bind and fax documents; update, process and distribute records and rosters; and create and maintain filing systems.

Requirements

The successful candidate will be a native English speaker or equivalent, with a solid background in administration and secretarial support, preferably within a corporate/professional or multinational background where you provide multiple support to high level individuals. You will be highly computer literate, familiar with the use of Microsoft office packages. You will be a friendly team player with excellent communication skills, professionally presented, able to multi-task and use own initiative.

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.

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Executive Assistant salaries in UAE

Average monthly compensation
AED 11,000

Breakdown available for industries, cities and years of experience