Executive Assistant

Job description / Role

Provides support to senior management with organisation, scheduling, correspondence, human resources, and meetings. Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.

Executive Assistant Job Duties

• Organise and schedule meetings
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
• Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
• Perform reception duties such as answering phones where necessary
• Manage the diaries and schedules of senior management
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
• Liaise with clients and business guests
• Organise media appearances and events
• Solve simple IT problems and contact the IT department when necessary
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Manage projects and follow-up with team members where required
• Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
• Liaise with other staff members on behalf of senior management
• Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
• Prepare and deliver monthly reports

Requirements

• Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence.

• Salary: 15,000 AED + Visa and Medical

About the Company

Aquila Consulting is a Dubai based talent recruitment company established by individuals with unrivalled recruitment expertise in Global Search and Selection. We offer our clients a partner-centric, personalised, and mature approach to focusing and delivering on their international talent requirements.

What makes us stand out from the crowd is the rigor and passion we bring to the recruitment process. We offer unparalleled performance, transparency, and advocacy, taking the time to fully understand your organisational vision, culture, structure and leadership needs.

Aquila Consulting pride ourselves on seamlessly delivering the most efficient time and cost saving recruitment solution for your business.