Executive Assistant

Job description / Role

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Provides executive support to the Senior Management (SM) team.
• The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SM team, organizes and coordinates executive outreach and external relations efforts.
• Completes a broad variety of administrative tasks for the SM team including: managing calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangement, and attending to SM personal matters if required.
• Assists with administrative works including but not limited to office decorations, office supply procurement, bill payment and reimbursement, etc.

Requirements

• Bachelor's degree in administration, public relations, communication & media studies or any similar field.
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Chinese speaker is preferable with strong written and verbal communication skills in English; Knowledge in Arabic is a plus.
• Strong organizational skills that reflect ability to perform and priority multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player.

About the Company

Industrial and Commercial Bank of China Ltd. (ICBC) is China's largest bank and the largest bank in the world. It is one of China's "Big Four" state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world's largest bank by deposits, and the world's most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region.