Executive Assistant

Job description / Role

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50 th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Executive Assistant to join our award-winning team based in Riyadh, Saudi Arabia. This position is responsible for providing administrative and operational support to the General Manager in order to ensure the most effective utilization of their time to facilitate their priority focus on strategic, high value leadership and management tasks and responsibilities.

Responsibilities

We envisage success in this role to include;

- Managing the Co-Managing Director's calendar, taking into account communicated priorities, potential conflicts, logistical considerations, and multi-calendar integration.
- Pro-actively anticipating calendar events such as travel and meeting arrangements as required, including coordinating participants' availability, venue, catering, and accommodation requirements.
- Providing daily and weekly briefing planning packs to the Co-Managing Director to keep him well informed of upcoming commitments and responsibilities, .
- Assisting in coordinating the agenda of senior management team meetings. Recording meeting discussions, preparing an account of the meetings and designates, and following up on assigned action items.
- Assist preparation of New Proposals and tender bulletins.
- Develop, prepare and present presentations.
- Conserving the Co-Managing Director's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. .
- Editing and completing first drafts for written communications to external and internal stake holders.

Requirements

To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma / Bachelor degree in a relevant subject.

Bilingual communication skills in both English and Arabic are essential,

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.