Executive Assistant

Job description / Role

Key Responsibilities:

Executive Office Management:
- Oversee all administrative tasks for the executive office, ensuring smooth daily operations.
- Manage complex and dynamic calendars for executive leadership, scheduling meetings, appointments, and travel.
- Prepare and process visa applications, permits, and travel arrangements for executives, ensuring timely and accurate submissions.
- Maintain confidential and sensitive information with the highest level of discretion.

Correspondence and Documentation:
- Draft, review, and manage official correspondence such as letters, memos, and emails on behalf of executives.
- Prepare meeting agendas, presentations, and reports for internal and external use.
- Organize and maintain filing systems for all critical documents, ensuring easy retrieval when needed.

Meeting Coordination:
- Organize and coordinate executive meetings, including internal team meetings and external stakeholder engagements.
- Record minutes of meetings and track action items to ensure follow-up and completion.
- Liaise with internal and external stakeholders to confirm meeting agendas, participants, and logistics.

Project Management:
- Support key organizational projects by monitoring timelines, progress, and deliverables.
- Ensure that project tasks are completed on schedule and report any delays or risks to leadership.
- Facilitate communication between project teams, leadership, and stakeholders to ensure clear understanding of goals and expectations.

Other Duties:
- Provide general administrative support to the executive office as needed.
- Manage ad-hoc tasks and projects as assigned by leadership.

- Education: Bachelor’s degree in Business Administration, Office Management, or related field.
- Experience: 5+ years of experience in executive-level administrative support, project management, or related roles.

Skills:
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and ability to manage multiple tasks simultaneously.
- Ability to handle confidential and sensitive information with discretion.
- Strong interpersonal skills and ability to work collaboratively across departments.

Key Competencies:
- Ability to work under pressure and meet tight deadlines.
- Proactive and resourceful with excellent problem-solving abilities.
- Strong sense of responsibility and ownership in tasks and projects.
- Capable of managing complex administrative and project-related responsibilities with minimal supervision.

Salary:
AED 25,000 per month inclusive of fixed allowances.
Additional benefits: Yearly Bonus

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.