Executive Assistant

Job description / Role

We are seeking a strong team player and an excellent gatekeeper for this very busy female executive who works in the luxury goods sector. With a strong understanding of internal and external stakeholder relationships and the ability to manage a complex managerial hierarchy, as EA you will always be one step ahead, ensuring the day to day runs smoothly.

Working for our international client, who is a figurehead in the fast-paced luxury market, you will be completely responsible for the office, with full C-Suite liaison throughout the business. You will manage a highly demanding diary and complex travel itineraries, sometimes for multiple individuals who will need to travel together or meet at an international location, full inbox management, preparing research documents and meeting briefs. Additionally, there are a lot of events that our client is very involved with; the EA must work closely with marketing, events teams, as well as external agencies, ensuring her full itinerary is managed correctly, including all social media postings, media appearances and interviews.

Strong administration skills are required, assisting in presentations, strategic reporting, brief and note taking as well as archiving and management of confidential documentation. Additionally, you will be very social media aware and be able to liaise with IT ensuring successful coordination for meetings, across multiple international time zones.

The successful applicant will be a skilled decision maker, with strong emotional intelligence, who can solve problems in advance of them becoming problems, enhance productivity and operational efficiency. Demonstrated experience supporting as an EA in a luxury consumer environment is advantageous and ideally experience from within the hospitality and / or luxury UHNW sector. Strong project management skills and the ability to manage multiple projects and drive key initiatives and strategy are essential.

Above all, confidentiality and discretion are paramount as you will be privy to highly sensitive information and English must be spoken to native standard with additional languages advantageous.

Strong administration skills are required, assisting in presentations, strategic reporting, brief and note taking as well as archiving and management of confidential documentation. Additionally, you will be very social media aware and be able to liaise with IT ensuring successful coordination for meetings, across multiple international time zones.

The successful applicant will be a skilled decision maker, with strong emotional intelligence, who can solve problems in advance of them becoming problems, enhance productivity and operational efficiency. Demonstrated experience supporting as an EA in a luxury consumer environment is advantageous and ideally experience from within the hospitality and / or luxury UHNW sector. Strong project management skills and the ability to manage multiple projects and drive key initiatives and strategy are essential.

Above all, confidentiality and discretion are paramount as you will be privy to highly sensitive information and English must be spoken to native standard with additional languages advantageous.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.