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Executive Assistant and Office Administrator

Michael Page

UAE

Ref: HP350-5836

Job description / Role

Employment: Full Time

Our client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.

Client Details

Our client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.

Description

Executive Assistant and Reception:

* Supporting both Executives in the Dubai office and visiting Executives from global offices
* Extensive and demanding calendar and diary management
* Screening all incoming phone calls in a professional manner and subsequently delivering messages to the appropriate departments
* Greeting and courteously welcoming all visitors and clients. Furthermore, providing refreshments to all visitors and ensuring that meeting rooms are available
* Preparing business correspondences and presentations promptly
* Travel and logistics planning for business trips. Additionally, ensuring that all booking procedures are in adherence with travel regulations
* Providing assistance to other Executive Assistants when required

Administration:

* Implementing new office policies and upgrading existing procedures to ensure smooth operations
* Working closely with the IT department to issue visitor badges and setting up hot desks for visiting Executives
* Proactively liaising with numerous departments to fulfill business interests
* Maintaining office supplies and handling all vendor related matters
* Building strong relationships with both internal and external stakeholders to streamline business processes

Financial:

* Processing all business-related expenses, including vendor invoices, in a timely manner
* Working closely and coordinating with the Operations teams, based in different jurisdictions
* Managing and efficiently maintaining the office budget

Job Offer

The successful candidate will be offered a competitive monthly salary. This is an exciting opportunity for an Executive Assistant & Office Administrator (DIFC) to further progress their career with an investment titan.

Requirements

Qualifications:

* Minimum 4 years of experience with a global professional service company in UAE
* Previous work experience in DIFC is preferred
* Western-educated preferred
* Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
* Proactive attitude
* Exemplary organizational skills and ability to effectively multi-task
* Excellent communication skills
* The candidate needs to be based in UAE

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

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Office Administrator salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience