Executive Assistant and Office Manager

Job description / Role

A business consultancy group providing company incorporation, financial services and citizenship is seeking a professional and motivated candidate to join their exceptionally fast paced and entrepreneurial office based in Dubai.

This role will support the Managing Director who has high expectations and you will also work closely with his immediate team to ensure all deadlines, sales figures and pipeline reportings are managed effectively.

In the Executive Assistant role you will manage a complex diary with ever changing priorities and client meetings, attend both internal and external meetings to take minutes, track follow up of the same and take control of the MD’s email inbox. Acting as a strong gate keeper you will also engage with corporate clients and ensure that all are dealt with in a timely and professional manner. There will also be the opportunity to be involved in ongoing projects where you will monitor progress and work closely with the sales, operations and HR management teams to support the company’s overall strategy, as they have extensive growth plans for the next 1-2 years.

Overseeing all office management duties you will act as part of the leadership team to maximise efficiency with processes and policies, business continuity and liaise with all employees to ensure everyone contributes to achieving their given KPIs across all functions. The organisation also has additional locations overseas and the EA will monitor the team’s output here and support them when required to also maximise their sales and achieve their targets.

Requirements

This position would suit an operational EA who enjoys an entrepreneurial, high energy, sales environment. With 3-5 years of experience in an MNC environment, you should also posses a minimum of 2 years of Dubai experience in a similar role. You will bring an excellent standard of English language communication and the capability to manage multiple deadlines and oversee several projects, ensuring all involved remain on schedule.

About the Company

Irwin & Dow is a boutique, business support and secretarial agency, founded in 2013 by Tracey Irwin. We offer bespoke, highly tailored recruitment solutions to their clients; global, multi-national organisations and predominant local businesses, as well as government entities and private UHNW individuals across the UAE and wider GCC market.

Tracey Irwin (Founder & Managing Director) has lived in the region for over 25 years. A dedicated recruitment professional, with over 15 years'. She has been privileged to be part of the UAE's emergence into the global business hub that is has become today, assisting many organizations establish their regional teams here. She is Recruitment & Employment Confederation (REC) certified out of the UK, and both Tracey and her team are committed to upholding best practice, world class recruitment standards and providing outstanding service to clients and candidates.