Job closed
Ref: RP472-01
Job description / Role
Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Primary responsibilities
• Provide administrative and clerical support to departments or individuals.
• Minutes of meeting
• Schedule meetings and arrange conference rooms.
• Alert manager about cancellations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive a visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare, an office budget.
• Plan events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Directing the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
Requirements
• Must be graduate
• Should be British / European (Native English Speaker)
• Executive Secretary / PA experience to C level management a must.
• Locally available in UAE
• Age not more than 36.
• Must be female.
• Should have valid driving license.
About the Company
Tech Group Pvt JSC is a construction group of companies based in Ajman with operations spread across the UAE. The business units are ISO certified, which is a testament to our unwavering commitment to apply quality management systems across the Group.
Tech Group has recently undergone restructuring to streamline operations, and revamp the asset base with state-of-the-art equipment and the organization structure with the world-class calibres in order to uphold the aggressive growth rate the Group is experiencing. Some of the business unit names have been changed for better alignment with the Group’s identity.