Job closed
Ref: NP447-795
Job description / Role
Our client is a private investment group with over twenty seven years history already amassed in the region. An exciting and challenging opportunity has recently arisen for an Executive Assistant to join the Dubai Head Office on a temporary contract with a view to permanency. The role embraces full responsibility for providing core executive and administrative support to a Senior Executive within the Group.
This role is very diverse and the right candidate must be able to wear many hats at any one given time so we are looking for that special all-rounder that can embrace the administrative challenges of supporting a world class office of diverse people and programmes. The ideal candidate will be experienced in handing a wide range of administrative tasks and be able to work independently. A self- starter with an immaculate attention to detail and a proven experience of working in an executive environment is a must, as is the ability to work to tight deadlines, multi task and have a positive and flexible approach to the workplace. A strong understanding of financial and legal processes and procedures would also be of huge benefit.
Key responsibilities include extensive diary management, maintaining HR records and liaising with the DIFC government to arrange new and cancellation of visas. Preparation of internal and external documentation, agendas and reports for group meetings, travel arrangements for the Executives, collating confidential documents, creating files and preparation of presentations and reports ensuring elegance, excellence and conformity to the company brand. Assisting with company secretarial processes, including management of statutory filings in multiple jurisdictions and arranging itineraries for visitors to Dubai are all part of the remit for this pivotal role.
Requirements
The candidate will be expected to confirm to the branding and ideology of the company and will be a flexible creative team player who is committed to excellence. Strong interpersonal and communication skills are naturally a given and we are also looking for an individual who can display discretion, a proactive nature and a willingness to learn. Previous experience working for a legal or financial services company would be a distinct advantage.
About the Company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.