Executive Assistant - Marketing

Job description / Role

JOB PURPOSE

• To support the Regional Manager (Middle East) in his day to day coordination and administrative duties and the Group Marketing Director in administering effective regional marketing activities.

JOB DIMENSIONS

• Regional Business Manager: day to day support of the Regional Managers diary, travel, appointments, reporting and presentation administration as well as any other adhoc duties / responsibilities required.
• Group Marketing Director: coordinate the marketing activities for the Middle East region, as directed by the GMD.

KEY ACCOUNTABILITES

• Devising and maintaining regional management tools, systems and reporting including data management and filing
• Arranging travel (flights, visas, accommodation) on behalf of the Regional Manager
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Complex diary management, dealing with incoming email, faxes and post, often corresponding on behalf of the Regional Manager
• Carrying out background research and presenting findings;
• Producing complex documents, briefing papers, reports and presentations
• Organizing and attending meetings (both on and offsite) and ensuring the Regional Manager is well prepared for meetings
• Liaising and coordinating with group and the Regional Managers direct reports
• Deputizing for the Regional Manager, making decisions and delegating work to others in his absence;
• Dissemination of marketing campaigns and internal communications
• Brand compliance and “house-keeping” to ensure adherence to policy
• Creation and formatting of content for internal newsletters
• Any other marketing duties as required by Corporate Marketing Team
• Being involved in decision-making process

Salary:
AED 12,000 per month inclusive of fixed allowances.

Requirements

• Native English speaker, exceptional written and oral communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• The ability to work under pressure and to tight deadlines with excellent organizational and time management skills
• The ability to research, digest, analyze and present complex material clearly and concisely
• Excellent presentation and interpersonal skills - honesty, reliability and attention to detail
• The ability to use your initiative, coupled with experience of a multinational environment and understanding of group policies
• Discretion, tact and experience processing confidential information
• Good business ethics and knowledge of regional protocols / customs
• Flexibility and adaptability
• Advanced MS office user
• Minimum 5 years relevant experience supporting senior manager(s)
• Energy & Industry (power generation, oil & gas) knowledge beneficial.
• In addition to English, Arabic or Spanish is an advantage.

About the Company

We specialise in matching exceptional support staff to top businesses and private individuals.

We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London.