Executive Assistant - Maternity Cover

Job description / Role

Executive Assistant - Maternity Cover (Immediate Joiners, On Sponsored Visa)

We are seeking a highly organized and proactive Executive Assistant / Administrator to provide comprehensive administrative support to our client's team during a 4-month maternity leave. This role will involve a wide range of responsibilities, including calendar management, travel arrangements, document preparation, and general office administration.

Key Responsibilities:

Calendar Management:
- Efficiently manage the executive's calendar, scheduling meetings, appointments, and deadlines.
- Prioritize tasks and manage time effectively to ensure smooth workflow.

Travel Arrangements:
- Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.
- Handle visa and immigration procedures as required.

Document Preparation:
- Prepare and format various documents, such as reports, presentations, and correspondence.
- Proofread and edit documents for accuracy and clarity.

General Office Administration:
- Manage incoming and outgoing mail and correspondence.
- Handle phone calls and inquiries professionally and efficiently.
- Maintain office supplies and equipment.
- Assist with ad-hoc tasks as needed.

Event Management:
- Assist in the planning and execution of company events, conferences, and meetings.
- Coordinate logistics, venue bookings, catering, and guest invitations.
- Manage event budgets and timelines.
- Provide on-site support during events as needed.

- Bachelors Degree or Diploma holder
- Proven 5-6 years of experience experience as an Executive Assistant or similar role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Available to join immediately.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including:

• IT & Telecommunications
• Engineering & Construction, Oil & Gas
• Banking, Finance & Legal
• Sales & Business Development
• Marketing, Public Relations & Communications
• Human Resources & Training
• Customer & Support Services (Secretarial and Administrative)
• Operational, Supply Chain & Logistics
• Executive Recruitment
• Emiratization Solutions
• Recruitment Program Outsourcing Solutions
• Managed Service Provider Solutions
• Talent Based Outsourcing Solutions
• Outsourced Staffing Solutions