Executive Assistant / Office Manager

Job description / Role

A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum.

Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts.

There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important.

Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated.

Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders.

This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.

Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated.

Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders.

This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.