Executive Assistant, Office Manager, and SHE Officer

Job description / Role

Company overview

Galderma is the emerging pure-play dermatology category leader present in approximately 90 countries. We deliver an innovative science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through injectable aesthetics, dermatological skincare, and therapeutic dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives, we are advancing dermatology for every skin story.

Our culture

We look for people who focus on getting results, embrace learning, and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled direct impact.

Duties & responsibilities

• Provide comprehensive administrative support to senior leadership including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
• Support in drafting presentations, business reports, and confidential communications as required.
• Handle sensitive information with a high degree of confidentiality.
• Support meeting preparation and follow-up, ensuring timely flow of information.
• Monitor deadlines and deliverables on behalf of senior leadership to ensure follow-ups and commitments are met.
• Coordinate events and leadership offsite managing logistics end-to-end.

• Oversee day-to-day office operations ensuring a welcoming, well-organized, and productive work environment.
• Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
• Maintain accurate records and reports related to office expenses, services, and contracts.
• Support implementation of changes and improvements to ensure office efficiency and compliance.

• Act as the local focal point for all SHE matters ensuring compliance with local legislation and company requirements.
• Coordinate workplace safety training, inspections, audits, and risk assessments.
• Maintain SHE documentation and records and prepare required reports.
• Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.

Minimum requirements

• Proven experience in a similar combined role as executive assistant, office manager, or administration coordinator; SHE experience is a plus.
• Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive, adaptable, and able to build positive relationships with diverse stakeholders.

What we offer in return

• You will be working for an organization that embraces diversity and inclusion and believes we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
• You will receive a competitive compensation package with bonus structure and extended benefits.
• You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and take accountability.

Next steps

• Please apply with an English language CV.
• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager.
• The final step is a panel conversation with the extended team.

Our people make a difference

At Galderma, you'll work with people who are like you and people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos create the perfect environment for people to thrive and excel in what they do.

Required experience

Relevant experience in administration and office management roles is preferred.

Key skills

• Administration and accounting
• Patient care
• Data entry
• Office supplies management
• General studies
• Excel proficiency
• Front desk reception
• Scheduling
• Front office operations
• Detail oriented
• Organizational skills
• Telephoning skills
• Administration and secretarial duties
• Office management
• Word processing

Employment type

Full time

Vacancy

1 position available