Executive Assistant / Office Manager - Male

Inspire Selection

Dubai, UAE

Ref: NP314-899

Job description / Role

Employment: Full Time

My client is leading Professional Services company and due to expansion are seeking to employ an experienced Office Manager/Executive Assistant to the GM of the UAE business.

Your main responsibilities will be as follows:
• Acts as liaison in coordinating matters between the General Manager’s Office and other department heads and managers.
• Provide personal and professional support to directors and GM.
• Organize and coordinate all GM travel and accommodation arrangements
• Booking transport and accommodation for staff and managers.
• Organize meetings, functions and conferences
• Set and manage networking plan for the GM
• Screening telephone calls, enquiries and requests to GM, and handling them appropriately;
• Organizing and maintaining diaries and making appointments;
• Dealing with GM incoming email, faxes and post, often corresponding on behalf of their manager.
• Be present and report all GM meetings
• Organizing and attending meetings and ensuring GM is well-prepared for meetings.
• Schedules, prepares agenda and meeting materials and types minutes for various meetings
• Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the General Manager.
• Preparing letters, presentations and reports ? Greet GM visitors and provide information as asked
• Create and maintain relationship with external agencies and suppliers/vendors, and keep all data up to date, vendors like hotels, travel agents…etc.
• Create periodic reports for GM
• Performs other duties as assigned.

Requirements

To be considered for this role you need to have the following key requirements:
• Due to the nature of the role, they can only consider Jordanian Male Nationals for this role
• Experienced Office Manager/Executive Assistant with a minimum of 5 years in a similar role
• Excellent presentation and communication skills.
• Must be available in Dubai
• Proficient in MS Office

About the Company

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations - from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.

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Executive Assistant salaries in UAE

Average monthly compensation
AED 11,000

Breakdown available for industries, cities and years of experience