Executive Assistant - Professional Services

Job description / Role

Our client, based in the prestigious DIFC area, is a professional services organization operating at a global level. Highly respected and awarded as one of the best Investors in People in the country, this Champion firm offer their employees the opportunity to develop within the organization, giving them the tools required to fulfill their potential.

Our client is seeking an Executive Assistant to provide a streamlined administration support service to the CEO, CFO and adhoc support to the team, acting as an ambassador for the company.

Day to day office operations will involve being the front face for the office ensuring it runs efficiently and smoothly, screening and prioritizing calls and meeting requests and delegating appropriately. Additionally arranging meetings for the Board of Directors, conference calls and all other meeting logistics to ensure the needs of the Executive are met.

Extensive diary management (Outlook), making sure that the Executive’s demanding and fluctuating schedule is always up to date, email & contacts management, drafting and proof reading correspondence in English, compiling speaking notes for conferences and interviews, engaging with event organizers and suppliers as required. There will also be maintenance for the office and personal filing, ensuring all records are up to date.

There is also an element of basic book-keeping to manage the Executive’s personal and work expenses and responsibility for extensive official and personal travel scheduling and all related logistics (visas, transport, accommodation etc.). Ensuring all visas, licenses and registrations are current and up to date. Also managing confidential ad hoc matters as and when they arise and exercise considerable judgment and discretion in completing assignments.

Requirements

Our client is seeking a bright, proactive and switched on individual who is focused on the delivery and production of premium quality work.

Response time to tasks needs to be rapid and prospective candidates will be diplomatic, managing issues with sensitivity, always maintaining a courteous and positive outlook whilst staying on top of a busy and frenetic workload.

Above all, candidates must be excellent team players, with strong interpersonal and collaborative skills, capable of building strong relationships both internally and externally. Complete fluency in English is required for this role.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.